Alliance Board 2019- 2020

President:

Deborah Joy Sykes

Secretaries:

Joel Beskin & Annie Lotocki

Treasury:

Sonia Gava &

Peta Simeon

Web:

Annie & Wal Lotocki

Social Media:

Annie Lotocki & Peta Simeon

Assist  Marketing,

Nathan Schulz

Lyn Anderson - GCPO

Aarti Bajaj - WDP

Jacqueline Bakarich - HIP

Joel Beskin - STC & MW

Maria Buckler - GCLT

Dr. Patricia Geale -  GCYO

Karen Goodsell - BP

Peter Harding - BP

Kim Hartill - Law - GCCC

Karen Kester - MTC

Shirley King - STC

Roger McKenzie - GCLT

Trevor Love - Javeenbah

Jocelyn Moore-Carter - Javeenbah

Gill Morgan -VC

Dianne Robinson - MTC 

Rianna Hartney-Smith - Tugan TC

Peta Simeon - DM

Thian Sykes - DM

Neat Tangkapipop - WDP

Kate Tardy - TMLT

Natalie Trengove - TTC

Brenda Warren -Tugan TC

Doug Williams - TTC

Lawrie Yakimoff - GCCC

A Brief Synopsis of the Gold Coast Theatre Alliance

 

 

The concept of a Theatre Co-operative was first openly discussed in 1995. Meetings with a group of interested theatre companies and a number of Cultural Summits instigated by the Gold Coast City Council were held for discussions. Under the facilitation of the Gold Coast City Council Development Dept the Gold Coast Alliance was formed  in 1997 and became an incorporated Organisation on December 3rd 1998.. Original shakers and movers included Joel Beskin (Spotlight – current Secretary of Media), Alistair Beer (Javeenbah), David Keane (Development Officer – GCCC) –  John Rees Osborne and Lyn McPherson (Gold Coast Little Theatre).

 

As written by Alistair Beer (2001):

 

The broad concepts and goals were simplistic:

 

Raise the profile of Live Performance arts activities on the Gold Coast

Pursue Marketing opportunities

Formulate ideas and initiatives, the outcomes of which would benefit all member theatre Companies to increase audiences, improve the artistic product and improve facilities and resources.

 

The Alliance is now in its 22nd year. The first Launch was held in November 2001 and 2018 is the 17th successive Launch held by this Arts Organization. The Alliance has some solid achievements other than growing from the initial ten members to the present day 18 members.

 

What are these achievements?

 

A websites - www.goldcoasttheatre.com.au (Annie and Wal Lotocki)

Data Base of Shows/History of shows and a monthly Theatre Guide (Annie Lotocki)

 

A quarterly or bi-annual directory of all shows collated, printed and professionally distributed (Joel Beskin)

 

Historically the Alliance had regular advertising programme every Thursday in the Gold Coast Bulletin which had to be discontinued due to cost

A weekly radio programme (Joel Beskin, Nathan Schulz)

 A Face Book page (Annie Lotocki Peta Simeon) www.facebook.com/GoldCoastTheatreAlliance

*A Twitter account (Wal Lotocki) www.twitter.com/TheatreAllianc1

 

You Tube and Google Plus

 

The application and obtaining of a grant of over $40,000 dollars to buy computers, computer programmes, printers, scanners and digital cameras for all companies – 11 at the time.

 

The same grant enabled the Alliance to set up its own web site which is updated as soon as information is received and advertises all shows/auditions and events by members (on a voluntary basis by Annie & Wal Lotocki since its inception)

 

This marketing has made Live Performance visible and accessible

 

Delegates come together once every two months for meetings and this has created a forum for discussion and cross pollination of ideas and improved communication between Performance companies. The executive meetings are alternate months to the general delegate meetings.

 

An Annual Launch also brings companies together to perform and celebrate. The Launch of the next years programmes has created strong forward planning and better marketing opportunities.

 

There has been a development over the years of sharing and networking which has grown into a large family of performing artists and workers involved at all levels of the Arts. They move frequently between companies and go more regularly to shows presented by other companies than their own member company. Actors and Directors move freely between companies; Companies now share in producing and performing at events.

 

The Alliance now includes a large number of musical, choral and training organisations rather than just theatre companies.

 

The Alliance has negotiated two  on-line booking systems and organised the training of all interested members in one system and had interstate guest speaker for the other.

 

Over the years numerous educational workshops have also been organised for the benefit of members.

 

Recognition by public authorities is an area where the alliance has also gained stature*

 

In 2001 members of the Alliance mounted 43 seasons; In 2014 there were over 100 seasons mounted . A History of shows produced yearly has been added to this website .

 

In 2014 the inaugural BreaKaleg Talent Quest was created as part of the Launch of Shows to encourage talent and this has grown substantially in the 2015 BreaKaLeg.

 

In 2015 the Alliance produced the first Gold Coast Community Performance Festival - ArtsFest GC on the 6th December at Helensvale Cultural Centre with over 200 performers and over 70 volunteers working the site. There were over 800 visitors to ArtsFest 2015

 

As Joel Beskin said in a previous President’s Report:

 

“We have found that by co-operation we can achieve much”

 

The Alliance has created a “Community of Interest” and a vibrant performance community such as we have is an example of how community groups coming together can become a vital and successful part of a very special Cultural Community. The  annual Launch/Showcase  - ArtsFest GC and BreaKaLeg celebrates this vibrant community and our sense of belonging to a group of talented, hardworking and professional Community Artists.

ALLIANCE AIMS

AN OUTLINE OF THE RESPONSIBILITIES OF THE EXECUTIVE OF THE GCTAI

 

The Executive of the Gold Coast Theatre Alliance currently numbers seven (7) volunteers with the

elected positions of President, Secretary of Business, Secretary of Marketing and Treasurer and three (3) appointed volunteer positions - the Assistant Treasurer, Assistant Secretary to Marketing and Assistant Secretary of Business.

 

Duties of the President of the Gold Coast Theatre Alliance Inc

 

Deborah Joy Sykes – President

The voluntary role of the elected President of the Gold Coast Theatre Alliance necessitates an ability to take a “birds eye view” of the activities of the Organization and its Members in order to fulfil the Alliance Mission Statement of promoting, engaging and supporting the diverse Regional Live Performing Arts Community which the Gold Coast Theatre Alliance Inc represents. The President is a voluntary leadership role and all activities are expected to be undertaken in a positive and respectful manner free of bias. The capacity of the President to lead the Alliance and to undertake promotion of the company and its integrative platform in a positive and supportive manner is of utmost importance as the president is the “Face of the Alliance” to members and to the public and is also the official representative of the Gold Coast Theatre Alliance Inc at official events.

 

The role of the President of the Gold Coast Theatre Alliance aims to fulfil the following responsibilities and objectives:

 

  • To guide & lead the Alliance along with its Executive Team for the cohesive and collaborative good of all its Theatre Members.

  • To attend Executive and Delegate meetings.

  • To chair Alliance Executive and Delegate meetings.

  • To represent the Gold Coast Theatre Alliance at Official events.

  • To facilitate ‘each unique voice of the Alliance Executive and Members within a respectful and collaborative environment.

  • To encourage a policy of transparency and clarity.

  • To display the necessary leadership posture and decision-making skills.

  • To oversee and enable the setting of policies and strategic direction for the Alliance in consensus with its Executive and Delegate Team, both for the near term and for the foreseeable future.

  • To oversee & ensure the Alliance follows and reviews when necessary its Mission, policies and procedures according to the legal requirements of Incorporation laws.

  • To ensure that the Alliance keeps appropriate company, financial and legal trading records.

  • To oversee with other board members that the Alliance always operates in a financially viable manner.

  • To emphasize that the Executive Team are aware of the team expectations and procedures within the framework of their own executive responsibilities and duties, including the responsibility of reporting to the appropriate Alliance Executives and member company Delegates.

  • To ensure that regular meetings are upheld where the President and all members at these meetings can openly and regularly ask for verbal updates and formal reports so there is knowledge of where the Alliance always stands.

  • To take responsibility in writing speeches, President addresses and reports when required and necessary

 

Duties of the Secretary x 2 of the Alliance

 

Voluntary duties of the elected Secretary of the Alliance are specified in the constitution, but the duties undertaken on behalf of all members, have grown exponentially.

 

Alliance members have agreed that the tasks of the Secretary be shared by the status of two  joint Secretaries and especially as these modern tasks incorporate the creation and daily running of a constantly updated website as well as producing a weekly regular public broadcast and the funding and production of the Alliance’s invaluable printed Directory twice per year

 

This is in addition to membership liaison and oversight and to correspondence and communication with all our vital Member Groups. In addition to regular intercommunication, those tasks include the provision and daily updating of a dynamic website and high activity Social Networks undertaken by Annie/Peta/Wal and the scripting and servicing of a weekly all Gold Coast and Districts’ Radio Broadcast per Joel.

 

JOEL BESKIN: Voluntary Secretary Media/Marketing Tasks

  • Liaison with Secretary of Business

  • Attend Executive and Delegate meetings.

  • Joint receiving of online enquiries.

  • Annual Grant-seeking for the funding of GCTAI bi-annual Directories.

  • Grant applications. Acquittal of grants.

  • Sourcing art design and production eg Directories, DSA badges; Banners.

  • Compilation and provision of accurate copy for Directory print

  • Collation and supply of sufficient production copies for wide professional distribution.

  • Responsibility of the distribution of Directories directly to member premises.

  • Continued, close liaison with Professional distributor.

  • Liaise with Secretary of Business and Treasurer with invoicing of Directory entries.

  • Purpose to attend all possible Opening performances of each season of every Member.

  • Research the actual programs and production sources of all members.

  • Script Radio Programme so that all productions receive mention during duration of season.

  • Record programme weekly install into broadcast system keep a file copy that is used weekly on Alliance website.

  • Planning for the provision of targeted Productions podcast/s.

  • Correspondence - SABO re ticketing and royalties;

  • Membership applications; Register of Members;

  • Letters of Support;

  • Sponsorship;

  • Store equipment, bookings and maintenance;

  • Postal Box

 

ANNIE LOTOCKI: Voluntary Secretary of Business Tasks

 

  • Liaison with the Secretary of Marketing;

  • Attend Executive and Delegate meetings.

  • Venue Bookings

  • Meeting organization including notifications, minutes of meetings and agendas; also meeting attendance register;

  • Sharing information particularly with the Secretary of Marketing, the executive and delegates;

  • Researching and preparing official documents;

  • Reporting and storing of correspondence;

  • Nominations/Returns for Annual General Meetings;

  • General Correspondence including open dialogue with correspondence via www.goldcoasttheatre.com.au 

  • Maintenance & storage of Alliance records (shared with Secretary of Marketing);

  • Research, compile and maintain written Database – of all Alliance members; Register of Members;

  • Research, compile and maintain Data Base of Alliance Events, Shows and Auditions for web, directories and social media; continual updating of same;

  • Constitution Files;

  • Webmaster - all website submissions; updating of website; (Shared with second webmaster) www.goldcoasttheatre.com.au 

  • Online History of the Alliance inclusive on website posting of such history;

  • Face Book –  www.facebook.com/GoldCoastTheatreAlliance  (Shared with Social Media Manager); social media postings also postings to twitter www.twiter.com/TheatreAllianc1  and google (shared with second web master);

  • Monthly Theatre Guide and maintenance of monthly mailing list; Creation of promotional videos;

  • Organisation of yearly Launch and DSA – Hero Awards (the latter shared with the Secretary of Marketing);

  • Membership applications;

  • Letters of Support;

  • Sponsorship;

 

SONIA GAVA Voluntary Treasurer Duties

 

The elected voluntary Treasurer duties include:

  • Prepare; present and record all Financial Reports.

  • Liaison with executive members.

  • Record all financial transactions.

  • Preparation the electronic issue of invoices for membership, directory fees, seat advisor, grant, dhoc advertisements.

  • Pay all bills incurred by the Alliance in a timely manner including Limited Liability and Volunteer insurance.

  • Identify and resolve any outstanding financial matters.

  • Deliver the Annual Financial audited reported to the AGM.

  • Collate and prepare documents for the annual audit.

  • Organise the audit and full documentation from a professional accountant approved by the AGM.

  • Deliver financial reports to the Executive and Delegate meetings.

  • Attend Executive and Delegate meetings.

  • Maintain database of GCTAI membership –obtained from Secretary of Business/Marketing. (shared contacts list)

  • Bendigo bank (co-signatory) - Prepare electronic & or cheque transactions in conjunction with co-signing Secretary of Marketing - if required bank any Cheque /cash deposit transactions.

  • Reimburse - petty cash.

  • Assist Secretary of Marketing in preparing grant(s) applications / financial components - co- signoff.

  • Undertake to update bank records following AGM - any GCTAI executive signing power changes.

  • In conjunction with Secretary of Business: signoff and ensure payment of the annual company lodgement to the Office of Fair Trading after the AGM.

  • Acquittal (where applicable) of grants in conjunction with Secretary of Marketing.

  • Hold post box key - Check mail in conjunction with Secretary of Marketing.

  • Oversee and financially manage Events of the Alliance including the annual Launch or other events produced by the Alliance from time to time.

 

Currently we have three further voluntary appointed members of the Alliance who attend executive and delegate meetings and support and assist with numerous tasks.

 

ASSISTANT SECRETARY OF BUSINESS

Wal Lotocki 

ASSISTANT TREASURER/MANAGER OF SOCIAL MEDIA

Peta Simeon

ASSISTANT SECRETARY OF MARKETING:

Nathan Schulz

GOLD COAST THEATRE ALLIANCE INC

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